Constitution & Rules

Club Constitution Ongar Netball Club

  1. Title
    ​The Club shall be called Ongar Netball Club and will be in membership ​of affiliation to England Netball.
  2. Objective
    ​The objective of this club is to foster and promote the sport of Netball, ​ensuring opportunities for recreation and competition are provided at all ​levels.
  3. Aims
    • The aims of this club will be:
    • To offer and provide coaching opportunities in Netball;
    • To promote the club within the local community and Netball;
    • ​​To ensure a Duty of Care to ALL members of the club; and
    • ​​To ensure all members, current and future, receive fair and ​​​equal treatment
  4.  Membership
    • Membership to the Club will be open to any person, regardless of race, ​age, gender, sexual orientation or ability. All members will be subject to ​the regulations of the constitution and by joining the club will be ​deemed to accept these regulations and codes of conduct that the club ​has adopted. Members shall complete a membership application and ​pay the relevant subscription/joining fees as determined at the Annual ​General Meeting of Club Members.4.2    ​Full Membership will be the only existing membership category of this ​club.
  5. Officers
    • The Officers of the Club will be (see Appendix):
      • Chairperson;
      • Fixture Secretary;
      • Treasurer;
      • Secretary;
      • Umpiring Secretary;
      • Categories Officer;
      • County Executive Rep ;
      • Coach;
      • 4 Team Captains.
  6. Election of Officers
    1. All Officers will be elected annually at the Annual General Meeting of ​the Club, from, and by, the Members of the Club.
    2. All Officers are elected for a period of one year and will be required to ​retire each year but will be eligible for re-appointment
  7. General Committee
    1. ​The affairs of the Club will be managed by the General Committee ​consisting of the ‘Officers of the Club’ shown above in 5. This General ​Committee will be convened by the Secretary of the Club and shall ​meet at agreed intervals no less than four meetings per year.
    2. ​The roles and responsibilities of the General Committee shall be:
        • To manage the affairs of the Club on behalf of its Members;
        • To ensure all members receive safe, fair and equal treatment;
        • To adopt new policies, codes of conduct and rules that affect the ​​organisation of the club;
        • To be responsible for disciplinary hearings of members who ​​​infringe Club rules/regulations/constitution;
        • To be responsible for taking any action of suspension or ​​​discipline following such hearings;
        • To appoint additional members to the Committee as the ​​​Committee feels necessary. Appointed members will not be ​​​entitled to vote on the Committee, only elected members will be ​​able to do so;
        • ​​To make decisions on the basis of a simple majority vote. In the ​​case of equal votes, the Chairperson shall be entitled to an ​​​additional casting vote.
  8. Finance
    • ​All monies will be banked in an account held in the name of the club. ​The club Treasurer will be responsible for maintaining clear and ​accurate records of all financial transactions made or drawn against the ​club. These records should be made available for reasonable ​inspection by All Club Members at the Annual General Meeting and ​when requested by Members. These financial records will be audited ​every year and a statement of these audited accounts will be those ​presented at the Annual General Meeting.
    • Any monies drawn against the clubs financial funds will be required to ​possess the signatures of the Treasurer and up to two (2) authorised ​committee members
  9. Annual General meetings
    • The Annual General Meeting will be held no later than the end of April ​each calendar year. Notice of the Annual General Meeting will be given ​to members in writing no less than twenty one (21) days prior to the ​meeting. Members written notice of this meeting will be received by ​post at their specified address of residence. Members must advise the ​Secretary in writing of any business to be motioned at the Annual ​General Meeting at least fourteen (14) days prior to the meeting.
    • The business of the Annual General Meeting shall be to:
      1. Raise any queries or inaccuracies of the previous Annual General ​Meeting minutes and confirm as a true record;
      2. Review the clubs audited financial accounts for the year;
      3. ​Receive annual reports of the clubs movements from the Committee
      4. ​Election of Officers are to take place;
      5. ​Review subscription rates and agree them for the forthcoming year.
        NOTE: ​The agenda could provide for “Any Other Business”, but ​​​Members should be encouraged to refer other items to the ​​​General Committee and give the required notice for important ​​Annual General Meeting business.
    • A quorum for an Annual General Meeting shall be one third of the registerd membership of the club.
      • Each Full Member of the Organisation shall be entitled to one (1) vote.
      • Decisions made at an Annual General Meeting shall be by a majority of ​votes from those Full Members in attendance. In the event of a there ​being a 50/50 spilt between voting Members, the Chairperson shall be ​entitled to an additional casting vote.
  10. ​Extraordinary General Meetings
    • ​The General Committee has the right to call an Extraordinary General ​Meeting outside the Annual General Meeting. Procedures for an ​Extraordinary Meeting will be the same as those for an Annual General ​Meeting.
  11. Alterations to the Constitutions
    • Any proposed alterations to the Clubs Constitution may only be ​considered at an Annual or Extraordinary General Meeting convened ​with the required written notice of the proposal. Any alteration or ​amendment must be proposed by a Full Member of the Club and ​seconded by another Full Member. Such alterations shall be passed if ​supported by no less than two-thirds of those Full Members present at ​the meeting, assuming that a quorum has been achieved.
  12. ​Dissolution
    1. Resolution to dissolve the club can only be passed at an Annual ​General Meeting or an Extraordinary General Meeting.
    2. In the event of dissolution, any assets of the club that remain will ​become the property of another voluntary organisation with similar ​objectives to this club
  13. Declaration

​Ongar Netball Club hereby adopts and accepts this constitution as a ​current operating guide regulating the actions of members.


Print Name_______________________________________

Committee Position (print): ________________________________________


Print Name_______________________________________

Committee Position (print): ________________________________________



  • Arrange and chair monthly meetings
  • Authorise expenses claims
  • Liaise with the coach, other committee members and players
  • Keep everybody informed on club decisions and activities

Fixture Secretary:

  • Book courts for all matches
  • Arrange fixtures with other clubs
  • Advise Captains of the dates, times and venues of their fixtures


  • Book monthly meetings
  • Keep proper minutes of all meetings
  • Deal with post promptly
  • Book courts for training sessions
  • Organise A.G.M (Book room, sort out agenda, advise all members)

Umpiring Secretary:

  • Sort out umpires with other clubs
  • Advise Captains of allocated umpire


Collect all fees from players on a monthly basis

  • Payout any expenses claimed
  • Ensure that all court fees, insurance and league fees are paid promptly
  • Keep an accurate record of the clubs finances


  • Keep accurate records of which players play in which team
  • Advise county of any changes

County Executive Rep:

  • Attend County Executive meetings, and advise clubs of any matters of the meetings


  • Organise transport for away fixtures for the team, umpire and reserve on a club training night
  • Organise their team, umpire, reserves and refreshments for home fixtures on a club training night


  • Attend training sessions on a regular basis
  • Remember communication is a two way process, the committee need feedback to do their job to the best of their ability
  • Pay all fees, including match fees
  • Do the best you can to be on time to training and matches

Contact Us

Office Location

The Ongar Academy

Fyfield Rd, Ongar CM5 0AN